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4Sight Search Solutions

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Administrative Assistant



    Administrative Assistant

    Job Summary

    4Sight Search Solutions is currently recruiting for an Administrative Assistant for a growing and top performing Milton Real Estate team. This is an excellent opportunity for an organized and proactive professional to work in a fun and rewarding environment. This role involves assisting the team in day to day tasks of marketing and managing real estate transactions. This individual must be a self-starter, be able to work significant amounts of time independently, be organized with daily tasks, and possess solid customer service skills. Positive vibes is KEY!!


    • Daily management of phone calls, emails, mail and calendar / schedule.
    • Prepare and edit documents, as well as upload and maintain MLS real estate listings.
    • Perform various administrative tasks such as; records management, faxing, filing, photocopying and online file storage.
    • Handle paperwork including contracts, addendums, disclosures, and option worksheets.
    • Ensure database is updated on an ongoing basis, which includes inputting lead information and updating client records.
    • Website management and updates, as well as blogging with rewritten content.
    • Managing social media content and accounts.
    • Provide superior customer service with excellent phone mannerisms. Dedicated to ensure timely responses to all inquiries.


    • Minimum of 1-2 years of administrative experience
    • Self-motivated and works well independently with little supervision.
    • Able to multitask with a high level of organization & attention to detail.
    • Excellent data entry and computer skills are essential.
    • Must have excellent verbal and written communication skills.
    • Must be reliable, dependable and on time.
    • Professionalism and respect of confidentiality is essential.
    • Must have a valid driver's license and reliable vehicle.
    • Experience using CRM systems is an asset.
    • Real estate experience is an asset, but not required.

    Hours of Work: 9:00am - 5:00pm, Monday to Friday (40 hours per week)

    Rate of Pay: $14.00 - $16.00 per hour

    We thank all who apply for this position. We commit to “communicate quickly, communicate often, and communicate well”. All applicants will be contacted within 3 business days.